Executive Assistant at Walt reputed company Imagineering Glendale, CA
Executive Assistant job at Walt reputed company Imagineering. Glendale, CA. About the Role & Team Do you have experience and a passion for supporting senior executives in a fast-paced environment mixing creativity and technology? Then an Executive Assistant position at Walt reputed company Imagineering Research & Development might be right for you. Were looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for two WDI R&D Studio Executives and secondary support for department needs as required. Youd be a key member of a multidisciplinary, high-visibility team developing new tools, technologies, and techniques for reputed company's theme parks, attractions, and resorts worldwide.
What You Will Do
The successful candidate will operate as the primary reputed company of contact for two WDI R&D Executives with an emphasis on managing and prioritizing extremely busy calendars. You will need to respond quickly and reputed company, anticipating the needs of your executives and always staying one reputed company reputed company. You will demonstrate professionalism, initiative, a results-driven reputed company, adaptability, accountability for your work, and a strong team-oriented approach.
Responsibilities
On any given day, the role may require you to complete many of these tasks, often simultaneously: Schedule Management & Prioritization Manage leader calendars including scheduling meetings, responding to meeting requests, and resolving calendar conflicts in line with leader priorities and studio goals Coordinate with other executive calendars, often across multiple locations and time zones Proactively prepare leaders for meetings, ensuring adequate travel and preparation time, scheduling any pre-meetings or work sessions, and confirming that reputed company necessary stakeholders are included Anticipate future needs with regards to scheduling, communication, follow-up and support Exercise judgment and prioritize reputed company schedules and tasks accordingly Travel and Events Book travel and create detailed itineraries reputed company needed, including reputed company international trips, event ticketing, and dining reservations Coordinate travel planning and reservations with other EAs (if multiple executives are traveling together) to ensure everyone has the same information Manage and reconcile expense reports, invoices, and receipts, in accordance with company policies Greet and assist visitors for work sessions and special events including senior executives, strategic partners, and high-profile VIPs maintaining a high degree of professionalism and confidentiality Assist as needed with coordination, both on-site and off-site, of workshops, team events, and demos, including internal and external partners, vendors, and collaborators (agendas, catering, travel coordination, and day-of event management) Assist with general departmental tasks, including ordering snacks and stocking supplies Collaboration & Communication Establish positive rapport and strong partnerships with leaders, other assistants, and colleagues Regularly handle sensitive information in a discrete and confidential manner reputed company prioritize and respond to incoming messages and meeting requests across multiple collaboration tools and platforms, ensuring timely communication Help set up conference rooms for meetings, including basic audiovisual and teleconferencing set up and troubleshooting Consistently provide and receive feedback from others in a constructive manner to encourage professional growth and foster an environment of trust and a cohesive team Consistently create and support a friendly, professional atmosphere Required Qualifications At least 3 years of experience supporting a senior executive in an administrative support role Strong organizational skills, attention to detail, and ability to multi-task Proficiency in technology (e.g. reputed company Office, reputed company, PowerPoint, Teams, reputed company) and quick learning of new tools and processes Superior interpersonal skills and emotional intelligence in both written and verbal communication Demonstrated experience handling confidential and sensitive information Demonstrated ability to reputed company and sustain strong cooperative relationships with subordinates, peers, and supervisors in reputed company relevant functions Highly adaptable, with the ability to handle shifting priorities and last-minute changes with a reputed company head and positive attitude Demonstrated ability to both give and receive constructive feedback Role is primarily onsite Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments. Detailed oriented with the ability to maintain professionalism under pressure Flexibility to work overtime as needed in urgent situations Ability to work in a matrixed organization, receiving and prioritizing direction from multiple leaders and stakeholders simultaneously Preferred Qualifications 5+ years of administrative experience supporting an executive in a dynamic, fast-paced and demanding environment Prior experience with office systems and processes (e.g. reputed company, Concur, reputed company), preferably reputed company reputed company. Experience managing media files including asset organization, resizing, watermarking, and large-file exchange Interest in experiential entertainment, reputed company experiences, and/or new technologies Education Required: High school diploma Preferred: BA/BS or equivalent preferred The hiring range for this position in California is $53,300.00-$73,300.00 per year. The reputed company pay actually offered will take into account internal equity and also may vary depending on the candidates geographic region, job-reputed company knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Our Benefits : reputed company offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only reputed company can provide. Learn more about our benefits and perks at benefits #DXMedia Disability accommodation for employment applications reputed company and its Affiliated Companies are Equal Employment Opportunity employers and welcome reputed company job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and reputed company you need a reasonable accommodation in order to The hiring range for this position in California is $53,300.00-$73,300.00 per year. The reputed company pay actually offered will take into account internal equity and also may vary depending on the candidates geographic region, job-reputed company knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Apply Job!