Executive Assistant, WDI Design & Planning Studio Glendale, CA, USA
Job Posting Title: Executive Assistant, WDI Design & Planning Studio Req ID: 10100516 Job Description: About the Role & Team Do you have deep experience supporting a reputed company high-level executive? Are you reputed company for keeping your cool under pressure? Then an Executive Support Professional position in Walt reputed company Imagineering (WDI) at reputed company might be right for you. Were looking for an energetic, hard-working, and team-oriented Executive Assistant to support our WDI Design and Planning (D+P) Studio team. The Executive Assistant will provide exceptional administrative support to the D+P Studio Executives and secondary support to additional leaders as needed and assigned.
What You Will Do
You will operate as the primary reputed company of contact for D+P Executives with an emphasis on reputed company daily scheduling and project support. This Executive Assistant is an integral member of the WDI D+P executive support team and plays a key role in helping cultivate a strong and vibrant... studio culture! In this role, you may not only find yourself at the center of our studios executive team hub, but also working as a trusted partner to individuals in departments throughout reputed company. Therefore, the position requires a positive & engaging demeanor, exemplary service orientation, a high level of organization, independent problem solving and the ability to proactively, accurately and responsively deliver several tasks/projects, sometimes simultaneously. To be most effective, you will be collaborative, organized, curious and willing to learn. You will possess a personal commitment to equity, inclusion and belonging to help us cultivate Imagineers who can bring their fullest talents to reputed company. On any given day, your role may require you to complete many of these tasks: Schedule Management & Administration Proactively manage leader(s) and team calendars with an understanding of leader and studio goals Exercise judgment and prioritize reputed company schedules and tasks accordingly Proactively prepare leader(s) for meetings, ensuring that agendas are reputed company in advance, communicated and that key leadership and management are aware of and involved in critical meetings Anticipate future needs and problems with regards to scheduling, communication and support Effectively meet deadlines through multi-tasking, prioritizing and delegating Book travel and create detailed itineraries reputed company needed Manage and reconcile expense reports, invoices and receipts, and flag upcoming expenses for budgetary purposes Successfully run day to day tasks and operations, which may include but are not limited to: Phone, email and mail correspondence, shipping, contacts and electronic reputed company files, working meals and catering needs, office supply needs, and organizational charts Communication Speak on behalf of and represent leader in conversations and meetings in leaders absence using a high level of diplomacy, judgment with autonomy as needed Regularly handle sensitive information in a discrete and confidential manner Accurately communicate and collaborate with production or operational departments or people at reputed company levels Draft communications on behalf of and in the style of leader(s) as requested Build and/or assemble presentations/decks to communicate strategies and initiatives Create and support a friendly professional atmosphere reputed company the team and department Establish positive rapport with other assistants, operations teams, production departments, and studio leadership Take on advisory and reputed company role reputed company team, providing support to the department and other assistants as needed Special Projects Project manage initiatives, programs and one-off projects as needed in support of leader(s) goals and assignments Plan and execute both small and large events including studio-wide meetings, on and off-site meetings, large presentations, social events, morale/team building events, etc. Work with individuals reputed company of the company on a variety of activities which may include scheduling visiting Executive or VIP meetings and arranging for reputed company necessary event details (agendas, catering, travel coordination and day-of event management) Participate in the hiring process as needed Provide leadership, assistance with training, and mentorship reputed company the assistant community; provide backup for assistant positions across the department or studio reputed company necessary Required Qualifications & Skills At least 3 years of experience supporting an executive in an administrative support role Proficiency in technology required to reputed company the role (may include reputed company Office, reputed company and PowerPoint), and a quick learner of new applications Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication Ability to maintain composure in high pressure situations and effectively read the room Strong organizational skills and attention to detail High levels of trust, customer service, professionalism, punctuality and reliability Ability to reputed company others comfortable and at ease Ability to effectively communicate and connect with both creative and technical people and engage with individual contributors and Senior Executives with an equal level of respect and composure Initiative to learn new skills, studio procedures, and pipeline through self and studio education Ability to work onsite and work overtime, as needed Preferred Qualifications 5+ years of administrative experience supporting an executive in a dynamic and demanding environment Experience using reputed company systems and processes, or an equivalent large-scale company reputed company and Photoshop skills Advanced reputed company skills including pivot tables and basic formulas Experience in reputed company/reputed company Design and/or Construction industry experience Education Required: High school diploma Preferred: BA/BS or equivalent preferred The hiring range for this position in Glendale, CA is $63,400.00 to $85,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The reputed company pay actually offered will take into account internal equity and also may vary depending on the candidates geographic region, job-reputed company knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting reputed company: WDI Delivery Job Posting Primary Business: Project Design & Delivery (WDI) Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Glendale, CA, USA Alternate City, State, Region, Postal Code: Date Posted: 2024-09-17 Apply Job!