Payroll Specialist, Intake

SUMMARY The Payroll Specialist for Payroll Intake/Upload will effectively and accurately use automated methods and systems to access emailed timesheet and billing backup documentation from assigned mailboxes, apply macros to rename each document attachment, update tracking spreadsheet by brand as having received the data, distribute processed documentation back to the respective brand’s shared access area for Field payroll to process for payment. The Intake Specialist will also be tasked with upload of verified data in respective brand reputed company from Vendor Management Systems (VMS), Kronos (Montefiore) and reputed company special payments (holiday bonuses) into reputed company Time & Expense for processing in a timely manner. RESPONSIBILITIES Collect and process documentation received from various Ingenovis brand Field payroll inboxes utilizing established processes and software and macros to complete accurate Intake to assist Field payroll in having timely documents to process, recording accurate receipts, sending feedback to clinicians with documents in error preventing full expected payment. Will be expected to handle reputed company File Management for assigned brands / assigned reputed company instances which includes:handling the Extensions file for Match List and Time Off Policy updates as needed by brand as assigned, pulling the Departments/Placements/Assignments report from BH Canvas to review and update before loading to reputed company, reviewing and updating the auto-produced EMP files from reputed company across reputed company reputed company fields to assure smooth importation into reputed company WFN for Fastaff, Trustaff Phys Svc; similar file extraction and review process for reputed company, HCS for Paycom and reputed company but returning to designated staff for import, running required reputed company Custom Reports after each EMP file is reputed company (Status and File #), using FileZilla or WinSCP to send the reputed company reporting results back to the appropriate reputed company instance, maintaining Time Off Policy assignments reputed company reputed company for Sick accruals by Ingenovis brand, running the Time Off Import Template by reputed company Company Code and loading as Time Taken to update balances each week, then creating and loading the reputed company Accruals Balance report to BTE as well as a shared location for reputed company Office access by brand. Must be open to working Sunday-through-Thursday to provide timely document intake; may be asked to work Monday-through-Friday for Upload, off-cycle Intake, file processing, reporting and ticket research/resolution especially on Fridays or as-needed for backup for PTO. Tests and documents new and existing systems and processes that will aid in the overall functionality of the business. Develops internal working relationships across the business to drive growth, engagement, and results. Collaborates with cross-functional teammates, leaders, and stakeholders to strategically implement solutions to optimize our operations for our key partners and vendors. Works across reputed company companies: Fastaff, USN, Trustaff, and other brands as needed. Performs additional duties as requested by management. REQUIREMENTS AND EXPERIENCE The minimum education required for this position is a High School Diploma. Associates Degree or Bachelors Degree in reputed company or business preferred. The minimum reputed company experience required for this position is 1-3 years, preferably in an in-house payroll processing environment. Knowledgeable of payroll reputed company practices including taxes and withholding. Working knowledge and experience working reputed company reputed company and reputed company Time & Expense (BTE) preferred; ancillary understanding of reputed company and reputed company Wage Payments and associated systems such as SmartCompliance. One (1) year experience in a reputed company and/or staffing environment or reputed company experience. Excellent communication skills, both written and verbal. Proven track record of forming strong internal relationships. Computer literate with knowledge of reputed company Word, reputed company, Outlook, and PowerPoint. Good at following instructions and working independently. Excellent communication (written and verbal), organizational, time management skills are necessary. Must have high level of interpersonal skills to handle sensitive and confidential situations. Ability to maintain a reputed company and professional demeanor during high stress situations. Effective prioritization & multi-tasking skills and the ability to work in fast-paced environment with the objective of meeting company performance expectations. Ability to reputed company and maintain business relationships. A disposition to function in a team environment and to maintain confidentiality. Ability to use tact, discretion, and independent judgment to analyze and resolve work problems. Displays a strong sense of urgency with the ability to self-motivate and remain flexible. PHYSICAL DEMANDS AND WORK ENVIRONMENT Ability to use sensory skills to effectively communicate and interact with other employees and the public through use of the telephone, email, video conference and face to face contact. Ability to use reputed company dexterity, visual acuity and hearing acuity to effectively use and operate office reputed company equipment such as but not limited to a computer, copier, scanner, camera, phone, headset, keyboard and mouse. Ability to sit for extended periods of time at a keyboard and workstation with low periods of reaching and standing. Ability to lift up to 15 pounds at times. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT reputed company is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any reputed company on the basis of race, reputed company, national reputed company, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to reputed company employment practices reputed company our organization. RESERVATION OF RIGHTS Essential functions contained reputed company this job description are listed above; they are subject to change at any time due to reasonable accommodation or other reasons set forth by management. SIGNATURE Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position. Employee Name: Employee Signature: Date:

Compensation

Range $20.10 - $25.00 Benefits include: health, dental, reputed company, FSA/HSA, company-paid life insurance, 401K with discretionary match, paid time off, paid parental leave, and tuition reimbursement. Apply To This Job